Supplier bills, kept separate from your counter.
Your billing or POS app already runs the counter: taking orders, making customer bills. It's built for selling, not for sitting down with a supplier's 40-line bill, and every time you try, a customer walks up to order. So supplier bills end up in a register, or in an Excel sheet you build and update yourself. Vendor Invoices replaces both. Send a photo of the bill on WhatsApp in ten seconds, between customers. Every item, quantity, rate and total is read for you, and you see exactly what's pending with each supplier.
Start a message with @ and send the bill photo. It takes ten seconds. A customer walks up? Serve them: the bill waits for you for 10 minutes after your last message. Bill on two pages? Send both photos one after the other.
Every line has a number. Something read wrong? Correct it by number. If the bill's printed total doesn't match its items, you're warned.
Ask about one supplier or all of them, any time.
Tell it how much you paid. It's applied to the oldest bills first, with a partial payment carried over. You see exactly what will happen before you confirm.
The situation: The counter runs on billing software, but supplier bills are kept in a register or a home-made Excel sheet, because entering them at the counter keeps getting interrupted.
With Vendor Invoices: Keep the billing app for selling. Supplier bills go on WhatsApp as photos, and the register and the Excel sheet go away.
The situation: Orders come in non-stop on the POS, while bills for packaging, beverages, dairy and gas keep arriving.
With Vendor Invoices: Snap each printed bill when it's delivered and confirm it when there's a free minute. Pending amounts per supplier are always one message away.
The situation: 10 or more distributors, a bill with every delivery, and payments made in parts.
With Vendor Invoices: Photograph each bill on delivery. Know what's pending per distributor before the agent asks, and pay against the oldest bill first.
The situation: Long computer bills from pharma distributors with dozens of lines.
With Vendor Invoices: Every line is read: medicine, quantity and rate. Look back later at what you bought, from whom and at what price.
The situation: Purchases from several mills and wholesalers, with payment terms of 30 to 90 days.
With Vendor Invoices: Each supplier's pending amount is always one message away, and nothing gets paid twice.
The situation: Many small items per bill, and prices that change every order.
With Vendor Invoices: The item-wise record shows how a supplier's rate has changed. Export to Excel for the accountant at month end.
Your billing software handles what you sell. This handles what you buy: supplier bills, what's pending with each supplier, and payments. It replaces the purchase register or the Excel sheet you keep on the side, not your billing app.
No, it works on its own. Nothing to install or link. When your accountant needs the purchase list, export it to Excel.
No. An unsaved bill waits for 10 minutes after your last message. Come back, correct it if needed, and say “haan”. If you take longer, just send the photo again.
No. Handwriting is read too unreliably to trust with your money, so only printed and computer-made bills are supported.
You always see what it read before anything is saved, and you can correct any line by its number (“1.2 ka amount 1500”). If a wrong bill was saved, delete it and send it again.
No. It's a purchase and payment record. You can export it to Excel and give it to your accountant.
Yes. Add them as an admin (₹100/year), and they can send bills from their own WhatsApp.